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CONSTITUTION
TEXAS MUNICIPAL LIBRARY DIRECTORS ASSOCIATION

ARTICLE I. NAME & AFFILIATION

SECTION 1.01 The name of this organization shall be "Texas Municipal Library Directors Association."

SECTION 1.02 The Association shall be affiliated with the Texas Municipal League.

ARTICLE II. PURPOSE

SECTION 2.01 The purpose of the Association shall be to promote the profession of Library and Information Services through continuous networking opportunities, by investigating improved library methodologies, and by encouraging high professional standards and work ethics.

A. To obtain and circulate the latest and most up-to-date information on library training and administration.
B. To encourage study, research, and analysis of all matters relative to the public libraries.
C. To encourage the active cooperation and exchange of information among the members.
D. To coordinate activities among and to collaborate with the Texas Municipal League, the Texas Library Association, the Texas Regional Library Systems, and other organizations related to the field of library and information services.
E. To render assistance to any municipality, industry, or organization interested in the promotion of library and information services.
F. To advocate and provide support to benefit all Texas Librarians to ensure to citizens of Texas the most comprehensive library and information service to meet their needs.

ARTICLE III. MEMBERSHIP

SECTION 3.01 There shall be two levels of membership for the association.

A. All library directors, head librarians, and system coordinators serving municipalities, counties, library districts, or state library systems shall be eligible for membership. These members are eligible to vote, to hold elected office and to serve on a standing committee within the association.

B. All library management staff and assistant system coordinators serving municipalities, counties, library districts, or state library systems shall be eligible for membership. These members are eligible to vote and to serve on a standing committee within the association.

ARTICLE IV. OFFICERS

SECTION 4.01 The elected officers of the Association shall be the President, the Vice President/President-elect, the Secretary, the Treasurer and the Departmental Director, all of whom shall be active members. The Departmental Director shall be elected from past presidents.

SECTION 4.02 EXECUTIVE COMMITTEE: The affairs of the Association shall be conducted by an Executive Committee composed of the elected officers of the Association together with the immediate Past President of the Association.

SECTION 4.03 DUTIES OF OFFICERS: The President, Vice President/President-elect, Secretary, and Treasurer shall perform those duties normally associated with their titles. The Departmental Director shall serve on the Board of Directors of the Texas Municipal League. The President, with concurrence of the Executive Committee, may establish or appoint committees as necessary to accomplish the objective of the Association.

SECTION 4.04 TERMS OF OFFICE: The Vice President/President-elect, Secretary, and Treasurer shall be elected at the annual meeting by a majority vote of the active members present and voting. The Departmental Director shall be elected and serve a term of office as provided by the Constitution of the Texas Municipal League. The term of office shall begin at the close of the annual Texas Municipal League meeting.

SECTION 4.05 NOMINATIONS FOR OFFICERS: The Executive Committee shall appoint a nominating committee of three members, who, at the annual meeting, shall submit a nominee for each elected office. Additional nominations may be made from the floor.

SECTION 4.06 VACANCIES: Whenever there is a vacancy in the office of President, the Vice President/President-elect shall succeed to the office for the unexpired term. A vacancy in any other office may be filled for the unexpired term by appointment by a quorum of the remaining members of the Executive Committee. In the event of a vacancy in the office of Director, the President shall become the representative of the Texas Municipal League Board of Directors.

ARTICLE V. MEETINGS

SECTION 5.01 There shall be at least one meeting of the Association each year. This annual meeting shall be held at the time and place of the Annual Conference of the Texas Municipal League. Other meetings of the Association may be called by the President or by a majority of the Executive Committee or any two officers.

ARTICLE VI. QUORUM

SECTION 6.01 A majority of the officers shall constitute a quorum at an Executive Committee meeting. A majority of those active members registered at any meeting of the Association shall constitute a quorum for the transaction of business at such meeting.

ARTICLE VII. DUES

SECTION 7.01 The Executive Committee with the approval of a majority of the members voting at the annual meeting may fix annual dues for members of the Association. Payment of dues is a prerequisite to exercising voting rights.

SECTION 7.02 PAYMENT OF DUES: Dues shall be paid annually to the Texas Municipal Library Directors Association by January 1.

SECTION 7.03 SUSPENSION FOR NON-PAYMENT OF DUES: Any member of the Association whose dues are in arrears for a period of three months shall be so notified and automatically suspended from membership in the Association.

ARTICLE VIII. STANDING COMMITTEES

SECTION 8.01 The President shall, subject to the approval of the Board, appoint a Membership Committee, a Legislative Committee, and a Nominating Committee.

SECTION 8.02 The Membership Committee shall be composed of representatives from each region plus a State-wide Chairman. The purpose of the Membership Committee is to promote active membership in the Texas municipal Library Directors Association.

SECTION 8.03 The Legislative Committee shall be charged with canvassing the members to determine what legislative programs are desired and/or approved by the membership; shall have the responsibility, in cooperation with the President, of planning and executing a program for obtaining favorable consideration of any legislation favored by the membership; shall have the responsibility, in cooperation with the President, to ensure that the Association's legislative program is communicated to the Texas Municipal League's legislative policy committees for the purpose of bringing about the best possible overall legislative package for Texas cities.

SECTION 8.04 The Nominating Committee shall consist of three (3) members and their names and addresses shall timely be made known to the Membership; the Nominating Committee shall present to the membership, at the Annual Meeting, at least one candidate for each office.

SECTION 8.05 The President may also appoint such standing committees as he may deem advisable except that the creation of said committees shall be subject to the approval of the Executive Committee.

ARTICLE IX. BY-LAWS

SECTION 9.01 The Executive Committee shall have the power to adopt By-Laws consistent with this constitution and the constitution of the Texas Municipal League to govern the conduct of its meetings and the business of the Association.

ARTICLE X. AMENDMENTS

SECTION 10.01 The Constitution and By-Laws of the Association may be amended at any annual meeting of the Association by a majority vote of those present and voting and shall be subject to ratification by the Board of Directors of the Texas Municipal League before they may become effective.

ARTICLE XI. RULES OF ORDER

SECTION 11.01 The revised edition of Roberts Rules of Order shall prevail at all meetings of the Association.

 
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  ©2008 Texas Municipal Library Directors Association   Austin, Texas   (512) 231-7400
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